---
title: Setting up desks and areas
description: Add desks in bulk, group them into areas, and rename, move or remove them
---

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# Setting up desks and areas

## Add desks in bulk, group them into areas, and rename, move or remove them

## Quick answer

**Where:** Web app only, admins: do this in the **web app** ([app.deskfound.com](https://app.deskfound.com)). It isn't available in Slack.

On the booking page, click **Desk Management** (next to the tabs). Create areas with **Add new area**, add desks to an area with **Add desks**, and click any desk's name to edit it. You can also open Desk Management from **Settings → Locations** by clicking the **\[number\] desks** button.

## Areas

Areas group desks, for example by team, floor or zone ("Sales Area", "2nd Floor"). The booking page lists desks under their area.

- **Add an area:** click **Add new area**, enter a name and click **Add**.
- **Rename or delete an area:** click the **⋮** next to its name. Deleting an area moves its desks to **General Area**.
- **General Area** holds desks that aren't in any area. It isn't a real area, so you can't rename it or add desks to it directly.

## Add desks

1. Under an area, click **Add desks**.
2. Enter how many desks to add (up to 50 at a time) and click **Add desks**.

New desks are named and numbered automatically ("Desk 1", "Desk 2" and so on). Rename them afterwards if you like.

## Edit a desk

Click a desk's name in Desk Management, or the **ⓘ** next to it on the booking page. You can change:

- **Desk name**, for example "Desk 12 – Standing".
- **Desk number:** desks are listed in number order, and the number is printed on its QR label. Choosing a number another desk has swaps the two.
- **Desk Type** and **Dedicated to**. See *Desk types: hot, dedicated and unavailable*.
- **Area.**

Click **Save**. The same window shows the desk's resources and lets you **Print desk label**.

## Work with several desks at once

Tick desks (or tick an area to select all its desks), then use the actions bar:

- **Move desks:** move them to another area.
- **Reserve desks** and **Clear reservations:** see *Reserving desks for a day or event*.
- **Delete desks:** removes them so they can no longer be booked. Past bookings stay in reports.

To change the order of desks within an area, drag them by the handle on the left. Click **Show Unavailable** to include unavailable desks in the list.

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