---
title: Booking a desk for someone else
description: Book a desk for a colleague, a new hire or a visitor
---

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1. [Deskfound Help Center](https://help.deskfound.com/?hsLang=en)
2. [Booking Desks](https://help.deskfound.com/booking-desks?hsLang=en)

# Booking a desk for someone else

## Book a desk for a colleague, a new hire or a visitor

## Quick answer

**Where:** Web app only: do this in the **web app** ([app.deskfound.com](https://app.deskfound.com)). It isn't available in Slack.

Click the **⋮** next to **Book**, then use **Book for** to search for a colleague by name, or type the full email address of someone who isn't on Deskfound yet. Click **Book**. They get an email with the booking details.

## Who can book for others

- **Admins** can always book for colleagues and guests.
- **Everyone else** can book for colleagues only if an admin has turned on **Book for others** in Settings → Account. To book for guests outside your company, **Invite outside organization** must also be turned on.

If you can't book for others, the **Book for** field shows your name and the message *"Booking for other people is turned off for your organization."*

## Step by step

1. Find the desk and day on the booking page and click the **⋮** next to **Book**.
2. Click in the **Book for** field and start typing a name.
3. Choose the person from the list. Each name shows whether they're an **Employee** or a **Guest**.
4. Optionally tick **Repeat weekly** to book them every week.
5. Click **Book**.

## Booking for someone who isn't on Deskfound yet

Type their full email address in **Book for**. You can add their first and last name too, so they appear by name rather than by email.

- **Same company email domain:** they're **invited to join** Deskfound and emailed the booking details. This uses a seat, so it only works if your company has seats left.
- **Different email domain:** they're added as a **guest** and emailed the booking details. Guests can't sign in and don't use a seat. See *Guests and visitors*.

## Good to know

- A colleague who already has a desk that day can't be double-booked. Deskfound tells you, and only they or an admin can replace their existing booking.
- The booking shows a small dot after the person's name on the grid, meaning someone else booked it for them.
- You can cancel a booking you made for someone else.

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