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Daily and weekly Slack messages

For admins: post who's in the office to each location's Slack channel

Quick answer

Where: Admins set these up in the web app (app.deskfound.com) under Settings → Slack. The messages are then posted in your Slack channels.

In Settings → Slack, choose a Slack channel for each location, tick Enable Weekly Message and/or Enable Daily Message, and click Save. These messages encourage people to see who's coming in and book a desk.

The messages

  • Weekly Update Message: "Want to visit the office next week?" with how many desks are booked for the coming week and a button to book. Sent on Friday at 12:00 by default.
  • Daily Update Message: "Who's in the office today?" with how many desks are booked today. Sent at 08:00 by default.
  • Booking Notification (All locations): a post every time someone books, for example "Aaron is working from our Kelowna location on Tuesday, June 1st". This works best for small offices, because busy offices get a lot of posts.

Times are in each office's local timezone.

Set up a location's channel and messages

  1. Go to Settings → Slack. Slack needs to be connected first.
  2. Under Location Slack Channels and Messages, choose a channel for each location. Only public channels appear.
  3. Tick Enable Weekly Message and/or Enable Daily Message.
  4. Open a message's panel to change the Day to send (weekly only) and Time to send. You can also post it to a different channel; leave Send to channel blank to use the location's channel.
  5. Click Save on that location's row.
  6. Click Send test message to check it arrives.

Turn on booking notifications

  1. In Settings → Slack, find Booking Notification (All locations).
  2. Choose Send to office channel and click Save.
  3. Click Send test message and pick a location to try it.

Notifications go to the channel of the office where the desk was booked. Offices without a channel don't get them. A repeating booking posts once, not once per day.

Not seeing messages?

  • Check the location has a channel and the message is enabled, then click Save.
  • Make sure the location's status is Open.
  • Use Send test message. If the test fails, try disconnecting and reconnecting Slack.