---
title: How to book a meeting room
description: Book Google Workspace meeting rooms from the Meeting Rooms tab
---

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# How to book a meeting room

## Book Google Workspace meeting rooms from the Meeting Rooms tab

## Quick answer

**Where:** Web app only: do this in the **web app** ([app.deskfound.com](https://app.deskfound.com)). It isn't available in Slack.

Open the **Meeting Rooms** tab on the booking page, click a room, then drag across the time you want on its calendar. Fill in the details and click **Book**. The meeting is added to your Google Calendar with the room booked.

## Before you start

- Meeting rooms work with **Google Workspace** calendars. Microsoft 365 / Outlook rooms aren't supported yet.
- Your admin must have set up meeting rooms. If you don't see a **Meeting Rooms** tab, they haven't been set up for this office yet.
- You need to **connect your own Google Calendar** once: go to **Settings → Personal** and click **Connect Google Calendar**. This is what lets Deskfound create the meeting on your calendar.

## Book a room

1. On the booking page, click the **Meeting Rooms** tab.
2. Click a room's photo. Its calendar for the week opens below, starting at 8am. Existing bookings show as **Busy**.
3. Click and drag down over the time you want. On a phone, tap a start time instead.
4. In the booking form, add a title, check the start and end times, and optionally: 
     - add attendees by typing their email addresses,
     - add a description,
     - tick **Add Google Meet** for a video link.
5. Click **Book**.

The meeting appears on your Google Calendar with the room added, and attendees get a normal Google Calendar invitation from you. The room shows as busy everywhere, including in Google Calendar.

## Edit or cancel a room booking

Click your booking on the room's calendar. Your own bookings are highlighted. Change the details and click **Save**, or click **Cancel booking** to delete the meeting and free the room. You can only edit bookings you made yourself.

Changes you make in Google Calendar show up in Deskfound too. Click **Refresh** on the room's calendar to reload it.

## Something not working?

- **"Connect your Google Calendar in Settings → Personal…":** connect your calendar, then come back.
- **"Google rejected the saved connection":** go to Settings → Personal and click **Reconnect Google Calendar**.
- **"That room's calendar isn't shared with your account":** ask your Google Workspace admin to give your account access to that room.
- **An attendee wasn't added:** your Google Workspace may block inviting people outside your organization. Add them from Google Calendar instead.

See also *Meeting rooms aren't showing or can't be booked*.

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