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Adding and managing office locations

Add offices, change their photo and status, and archive old ones

Quick answer

Where: Web app only, admins: do this in the web app (app.deskfound.com). It isn't available in Slack.

Go to Settings → Locations. Click Add new location to add an office, or use the buttons on each office's row to change its settings, floor plans, desk labels, desks and status.

You can also get there from the office name at the top left of the web app: open the menu and click Manage locations.

Add a location

  1. In Settings → Locations, click Add new location.
  2. Enter the Location name and Address. The address is required: it sets the office's timezone and map pin.
  3. Choose a Status, whether to Show weekends, and the Temperature scale (°C or °F).
  4. Click Save. Then add desks. See Setting up desks and areas.

What's on each location's row

  • Photo: click it to choose an image. Pick one From Google (Google Maps photos of the address), paste an image link From URL, or Upload your own. Without a photo, the booking page's Info tab shows a Street View image of the address.
  • Settings: the office's address, booking rules, contact and arrival instructions. See Location settings explained.
  • Floorplans: upload floor plan images. See Uploading floor plans.
  • Print Desk Labels: see Printing desk labels with QR codes.
  • [number] desks: opens Desk Management.
  • Status: see below.

Location statuses

  • Open: everyone can see and book it.
  • Draft: only admins can see it. Use this while you're setting an office up.
  • Closed: hidden from everyone and can't be booked, for example while an office is temporarily shut.
  • Archived: hidden from everyone and from the locations list. Click Show archived to see archived offices again.

There's no delete: archive an office you no longer use. Its past bookings stay in your reports.