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Desk types: hot, dedicated and unavailable

Give someone a permanent desk, or take a desk out of use

Quick answer

Where: Web app only, admins: do this in the web app (app.deskfound.com). It isn't available in Slack.

Click a desk's ⓘ on the booking page (or its name in Desk Management). To make it someone's permanent desk, choose them in Dedicated to. To take it out of use, set Desk Type to Unavailable. Click Save.

The three types

  • Hot Desk: anyone can book it. This is the default.
  • Dedicated: the desk belongs to one person, every day. It shows their name and photo on every day of the booking page. Nobody books it, not even its owner, because it's already theirs.
  • Unavailable: nobody can book it, for example while it's being repaired. Bookings made before you changed it still show, so you can cancel them.

Dedicate a desk to someone

  1. Open the desk's details.
  2. In Dedicated to, choose the person. The Desk Type changes to Dedicated automatically.
  3. Click Save.

Only active members can have a dedicated desk. The person sees it in Settings → Personal under Dedicated Desk.

To give the desk back to the pool, set Dedicated to to Not dedicated and save. If the owner has left your company, their name still shows so you can free the desk.

Tip

Reserving a desk for specific dates is different from dedicating it. See Reserving desks for a day or event.