---
title: Setting up Google meeting rooms
description: Sync your Google Workspace rooms and make them bookable in Deskfound
---

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# Setting up Google meeting rooms

## Sync your Google Workspace rooms and make them bookable in Deskfound

## Quick answer

**Where:** Web app only, admins: do this in the **web app** ([app.deskfound.com](https://app.deskfound.com)). It isn't available in Slack.

In **Settings → Google**, click **Connect Google Workspace** using a Google Workspace **super admin** account. Tick **Show the Meeting Rooms tab on the booking page**, click **Refresh Meeting Rooms**, then choose a location for each room. Rooms become bookable once they have a location.

## Before you start

- This works with **Google Workspace** rooms (calendar resources). Microsoft 365 / Outlook rooms aren't supported yet.
- Connecting needs a Google Workspace **super admin** account, because only a super admin can let Deskfound read your list of rooms. It's done once for the whole company.
- Your rooms need to exist in Google Workspace already (Google Admin console → Buildings and resources).

## Step by step

1. Go to **Settings → Google** (admins only).
2. Under **Organization connection**, click **Connect Google Workspace** and sign in with a super admin account. When it's done you'll see **Connected!**
3. Tick **Show the Meeting Rooms tab on the booking page**.
4. Click **Refresh Meeting Rooms** to import your rooms from Google, with their name, capacity, building and floor.
5. For each room, choose its office in **Choose a location…**. A room shows "✅ Location set, meeting room is available for booking" when it's ready.
6. Optionally click the room's picture to upload a photo, and open its details (the arrow) to add a description. Both appear on the booking page.

## Manage rooms

- **Disable** a room to keep it out of booking, for example a room you only use for interviews. It stays disabled after future refreshes.
- **Remove** deletes the room from Deskfound with its photo and location, but the next **Refresh Meeting Rooms** brings it back from Google. Use Disable to keep it out for good.
- Click **Refresh Meeting Rooms** again whenever you add or change rooms in Google.
- Filter the list by name or location, or choose **Unassigned** to find rooms without a location.

## What your team needs to do

Each person connects their own Google Calendar once, in **Settings → Personal → Connect Google Calendar**. Bookings are created on their calendar with the room added. See *How to book a meeting room*.

## "Reconnect needed"

Google rejected the saved connection, usually because access was revoked in Google. Click **Reconnect needed** and sign in again with a super admin account.

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